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Finance Operations Assistant at HM Treasury in Norwich

Job Description

This post is in the Finance and HR Operations team which delivers Finance and HR transactional services and Management Information to HMT and Arm’s Length Bodies (ALBs).  The team is based mainly in Norwich. This role is within the Finance Operations team that provides a wide range of services including payment of supplier invoices, creation of customer invoices, administration and reconciliations of various bank accounts, management of corporate and procurement cards and the contract management of corporate contracts.

 

About HM Treasury

The Treasury is the United Kingdom’s economics and finance ministry. It is responsible for formulating and implementing the government’s financial and economic policy. Its aim is to raise the rate of sustainable growth, and achieve rising prosperity and a better quality of life with economic and employment opportunities for all.

 

About the Group

Corporate Centre Group

The Corporate Centre Group provides corporate systems, services, solutions and facilities to enable HM Treasury Group to deliver effectively and efficiently. It consists of Human Resources, Finance, Finance & HR Operations, IT and Facilities, Management Information, Correspondence and Information Rights, Estates, Security, Information and records management. We provide a vast array of services and solutions that enable the Treasury Group and its partners to operate effectively

 

About the Team

This post is in the Finance and HR Operations team which delivers Finance and HR transactional services and Management Information to HMT and Arm’s Length Bodies (ALBs).  The team is based mainly in Norwich. This role is within the Finance Operations team that provides a wide range of services including payment of supplier invoices, creation of customer invoices, administration and reconciliations of various bank accounts, management of corporate and procurement cards and the contract management of corporate contracts.

 

Key accountabilities

  1. Process purchase and consolidated invoices, ensuring the validity and accuracy of data uploaded and recorded in our financial systems and that all queries and discrepancies are investigated and resolved.
  2. Deal with corporate credit card transactions, ensuring the validity and accuracy of data uploaded and recorded in our financial systems and that all queries and discrepancies are investigated and resolved and assist with the administration and management of the corporate card system.
  3. Process banking payments, cheques, BACS and journals, ensuring the validity and accuracy of data uploaded and recorded in our financial systems.
  4. Assist with credit control, chasing outstanding payments and the banking of cash and cheques. Raise sales invoices in our financial systems, ensuring the accuracy of data entry, investigating and resolving any queries.
  5. Investigate and respond to phone and email enquiries from staff, managers, suppliers etc in accordance with our customer care and service delivery standards.
  6. Set up new suppliers and make amendments to the existing supplier on our ERP system, working closely with HM Treasury Oracle Team to ensure that this is done in accordance with existing financial rules.
  7. Due to the changing landscape of the Finance and HR Operations team, the successful applicant should accept that the following accountabilities are the current requirements but are not fixed and subject to change over time.

Undertake other tasks as required by the Accounting Manager, commensurate with role.

 

Person specification

Candidates – Please note, you will need to evidence against this section on your Application Form.

Required Qualifications:

5 GCSEs at Grade A* to C (or equivalent) including English and Maths.

Required Skills, Knowledge and Experience:

  1. Ability to deal with customers at all levels, and in demanding situations
  2. Aptitude and interest in working with numerical data in a finance environment.
  3. IT literate with a sound working knowledge of Excel, Outlook and Word.
  4. Experience of working in a customer service environment.
  5. Ability to use initiative, work independently, and manage own workload.

 

Working arrangements

Location

The post will be based in Norwich

Hours of work

The working hours of this post are 42 per week (including meal breaks of 1 hour a day)

This post is available on a full time, part time or job share basis, and flexible working hours can be accommodated.

Benefits

  • On-Site Parking
  • Flexible working
  • Development Plan

 

Application details

Should you not hear from us within 4 weeks of the closing date please assume that your application has not been successful on this occasion.

As part of our pre-employment security checks, if you are invited to interview and are not a current HM Treasury member of staff, we will require a copy of your Proof of Identity (e.g. your passport or driver’s license) confirming proof of both your nationality and your identity, and a copy of your Proof of Address (e.g. a utility bill within the past 3 months) confirming your proof of address. Please note, your passport must be in date and valid, and the utility bill must have been issued within the last six months. We will also need to see your original notification from DWP of your National Insurance number.

Please let us know if your contact details change at any time during the selection process.

 

Diversity statement

HM Treasury has a strong commitment to equality and diversity. Our aim is to be a department which is open and accessible, recruiting and retaining diverse, talented and high-performing people who support and develop one another.

HM Treasury guarantees to interview any disabled applicants, provided they meet the essential criteria for the post, and confirm on their application, their eligibility for the guaranteed interview scheme.

 

Applicant Eligibility

External competition – This post is subject to full open competition and will be advertised internally and externally via Civil Service Jobs Online and a media advert where appropriate. All are eligible to apply.

Job Categories: Norwich. Job Types: Assistant Accountant. Salaries: £16900. PA

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